Logistics ERP
From inquiry to invoice — automated.
Logistics companies lose business to faster competitors, not better ones. A 36-hour quotation process loses to a 4-minute one every time. We build systems that automate quotations, customer communication, load tracking, and invoicing — so your operations team spends time managing exceptions, not entering data.
4 min
avg. quotation response time (was 36 hrs)
2.3×
increase in won deals
67%
reduction in ops team admin hours
AI Sales Engine
Autonomous Lead Qualification
How Logistics Automation Works
From the first shipment enquiry to rate calculation, vehicle assignment, and tracking — automatically.
01
Enquiry
Shipment request received
02
AI Qualifies
Route & cargo understood
03
Rate
Price calculated
04
Operations
Vehicle assigned
05
Tracking
Shipment monitored
Watch the AI automate this workflow in real time
The problems we solve
- 01
Manual quotation process losing business to faster competitors
- 02
No real-time visibility into load status for customers or management
- 03
Invoice generation taking 2–5 days after job completion
- 04
Customer communication entirely dependent on individual staff
What we deliver
Auto-quotation engine
Structured intake form → instant rate calculation → formatted quote sent via WhatsApp in under 5 minutes.
WhatsApp customer updates
Automated status messages at key milestones: confirmed, in transit, delivered — without your team sending a single message.
Operations dashboard
Live visibility into active loads, driver assignments, and delivery status in a single interface.
Invoice automation
Auto-generated invoices triggered by delivery confirmation, routed to your accounting system.
Customer CRM
Full history of every shipment per client — making repeat business faster and disputes easier to resolve.
How Logistics ERP works
Shipment enquiry received
The customer sends a shipment enquiry via WhatsApp or website. The system captures pickup location, delivery location, cargo type, weight, vehicle requirement, and timeline automatically.
Freight rate calculated
Based on the captured details, the system applies your pricing rules and calculates the freight estimate automatically — no spreadsheet, no manual calculation.
Quote sent to customer
A formatted quotation is sent to the customer on WhatsApp within minutes — with full shipment details, pricing, and terms.
Vehicle assigned and tracking activated
Once confirmed, the system assigns the appropriate vehicle, notifies the driver, and activates shipment tracking — with automated status updates to the customer at key milestones.
Invoice generated on delivery
When the delivery is confirmed, the system auto-generates the invoice and routes it to your accounting workflow — eliminating the 2–5 day invoicing delay.
Business outcomes
- ✓
Designed to help reduce freight quotation turnaround from hours to minutes — a decisive competitive advantage
- ✓
Automated customer status updates can eliminate the bulk of inbound "where is my shipment" calls
- ✓
Invoice automation can reduce post-delivery admin time significantly and improve cash flow
- ✓
Operations dashboard provides management visibility into active loads and driver status without manual reporting
- ✓
Customer shipment history CRM makes repeat bookings faster and dispute resolution straightforward
Who this is for
- →
Freight and logistics companies losing RFQs to faster-responding competitors
- →
Transport fleet operators managing 10+ vehicles without a centralised operations system
- →
Last-mile delivery businesses with high volume and inconsistent customer communication
- →
Logistics businesses spending 2–5 days on invoice generation after job completion
Frequently asked questions
How does your automated quotation system work for logistics?
A WhatsApp intake collects origin, destination, cargo type, weight, and timeline in a single conversation. This feeds into an automated rate calculation engine that applies your pricing rules and generates a formatted quote — sent back to the customer via WhatsApp in under 5 minutes. No manual steps, no spreadsheets.
Do I need existing software or a specific ERP for this to integrate with?
No. We build the system around what you already have — even if that's WhatsApp and a spreadsheet. We've digitised logistics operations from scratch without expensive ERP software. If you already use accounting software (Tally, Zoho Books), we can connect the invoice automation to it.
How long does the logistics system implementation take?
4–6 weeks from kickoff to fully live system. This includes the intake bot, quotation engine, operations dashboard, customer communication automation, and invoice generation. We do parallel testing with live data before full cutover.
What happens to our existing customer data during the transition?
Existing customer data is imported into the new system — contact history, past shipments, outstanding invoices. We manage the migration and make sure nothing is lost. Your team also gets training on the new system before it goes live, so the transition doesn't disrupt active jobs.
How much does the logistics automation system cost?
After a free audit of your current process and tech setup, we scope and price the project specifically. Simpler quotation + communication setups are Starter System tier. Full operations dashboard + invoice automation + CRM is typically Growth System or above.
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View all AI automation solutions →Ready to build this for your business?
We'll start with a free audit of your current setup and show you exactly what this system would look like — and what it would return — for your specific situation.